Assessor Resource

TLIP4028A
Administer international trading accounts

Assessment tool

Version 1.0
Issue Date: May 2024


Work must be must be carried out in compliance with the relevant codes of practice and regulations for the export of freight.

Work is performed under general supervision. It involves the application of established workplace procedures to administer international trading accounts.

This unit involves the skills and knowledge required to administer international trading accounts, including calculating ratings on international movement of goods, negotiating and confirming financial terms of trade with customer, monitoring and addressing market changes in international freight forwarding, and completing all required documentation. Licensing, legislative, regulatory or certification requirements are applicable to this unit.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not Applicable

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required knowledge and skills, the range statement and the assessment guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The evidence required to demonstrate competency in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria of this unit and include demonstration of applying:

the underpinning knowledge and skills

relevant legislation and workplace procedures

other relevant aspects of the range statement

Context of and specific resources for assessment

Performance is demonstrated consistently over a period of time and in a suitable range of contexts

Resources for assessment include:

a range of relevant exercises, case studies and/or other simulated practical and knowledge assessment, and/or

access to an appropriate range of relevant operational situations in the workplace

In both real and simulated environments, access is required to:

relevant and appropriate materials and equipment, and

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals

Method of assessment

Assessment of this unit must be undertaken by a registered training organisation

As a minimum, assessment of knowledge must be conducted through appropriate written/oral tests

Practical assessment must occur:

through activities in an appropriately simulated environment at the registered training organisation, and/or

in an appropriate range of situations in the workplace

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

REQUIRED KNOWLEDGE AND SKILLS

This describes the essential knowledge and skills and their level required for this unit.

Required knowledge:

Relevant agreements, codes of practice and legislative requirements including international trade and freight regulations

Relevant OH&S and environmental procedures and regulations

Workplace procedures for the administration of international trading accounts

Contacts and sources of information and documentation needed when carrying out the administration of international trading accounts

Customer service policies and procedures

Documentation requirements of international and domestic banks, governments, clients, suppliers and agents

Aspects of contract law relevant to the administration of international trading accounts

Payment terms and procedures for method of international payments

Operational procedures for document control

International legislation regarding carriage of goods

Banking procedures and exchange rates

Typical problems that can occur when administering international trading accounts and appropriate action that can be taken to prevent or solve them

Required skills:

Communicate effectively with others when administering international trading accounts

Negotiate contract requirements and issues related to international trading accounts

Read and interpret instructions, procedures, information and labels relevant to the administration of international trading accounts

Prioritise work and coordinate self in relation to others

Complete documentation related to the administration of international trading accounts

Operate electronic communication equipment to required protocol

Work collaboratively with others when administering international trading accounts

Adapt appropriately to cultural differences in the workplace, including modes of behaviour and interactions with others

Promptly report and/or rectify any identified problems that may arise when administering international trading accounts in accordance with regulatory requirements and workplace procedures

Implement contingency plans for unanticipated situations that may occur when administering international trading accounts

Monitor work activities in terms of planned schedule

Modify activities depending on differing operational contingencies, risk situations and environments

Work systematically with required attention to detail

Select and use relevant computerised systems and equipment for calculations and document generation

Adapt to differences in equipment in accordance with standard operating procedures

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance.

Work activities may cover:

trading accounts related to the international movement of freight and may be conducted by day or night

Customers may be:

internal or external

Requirements for work may include:

site restrictions and procedures

communications equipment

international markets

authorities and permits

international codes of practice

international financial control and exchange regulations

Methods of payment may include:

open accounts

cash against documents

factoring

consignments

bills of exchange

letters of credit

Currency arrangements may include:

foreign bank accounts

forward rates

spot rates

dollar rates

Changes in international markets may include:

foreign bank accounts

fluctuations in exchange rates

changes to government regulations

pricing variations by customers and shipping lines

transit delays and strikes

Forms of freight transport may include:

road

rail

sea

air

multi-modal

Communications systems may involve:

telephone

fax

email

electronic data transfer of information (EDI)

mail

Consultative processes may involve:

other employees and supervisors

suppliers, potential customers and existing clients

relevant authorities

shipping lines

banking institutions

other agencies

management and union representatives

OH&S specialists

maintenance, professional or technical staff

Depending on the type of organisation concerned and the local terminology used, workplace procedures may include:

company procedures

workplace procedures

organisational procedures

established procedures

Documentation/records may include:

operations manuals, job specifications and procedures and induction documentation

trading documentation, including trading accounts, consignment notes, bills of exchange, letters of credit

financial and trading records

workplace operating procedures and policies

manufacturers/client specifications, instructions and labelling advice including material safety data sheets

competency standards and training materials

supplier and/or client instructions

Australian and international standards, criteria and certification requirements

communications technology equipment, oral, aural or signed communications

OH&S procedures

quality assurance procedures

emergency procedures

Applicable regulations and legislation may include:

international transport regulations, codes and procedures

relevant regulations for the import and export of cargo

regulations and codes of practice for international trading accounts and the import and export of cargo

Australian and international standards and certification requirements

dangerous goods and hazardous substances codes and regulations

relevant state/territory OH&S legislation

relevant state/territory environmental protection legislation

other regulations and legislative requirements pertaining to embargos, tariffs, quotas and prohibited goods

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Ratings are calculated for the international movement of goods based on the type of transport mode(s), including single or multi-modal and the type and shipping requirements for goods 
Over-ride discounts and rebates for shipments are identified 
International currency rates and exchange regulations are confirmed 
Consolidated rate schedule is established 
Cost of routing schedule is established using consolidated rate schedule 
Credit rating for customer is established in accordance with workplace procedures 
Terms of trade, method of payment and currency arrangements are negotiated and confirmed with customer in accordance with workplace procedures and code of practice requirements 
Payment terms with banks and suppliers are negotiated and confirmed in accordance with workplace procedures 
Insurance requirements for security of payment and security of goods in transit are assessed and confirmed with customer and agents 
Changes in international markets are constantly monitored in accordance with workplace procedures 
Alternative strategies and processes for forwarding goods are generated and confirmed with customers and agents where required 
Analyses of future freight forward projections and market trends are undertaken for customers as requested 
Accounts with banks, customers, suppliers, agents and the like are maintained in accordance with workplace procedures and current legislation 
Trading accounts in relation to the identified performance measures are regularly monitored and reviewed 
Documentation is completed and secured in accordance with workplace requirements 

Forms

Assessment Cover Sheet

TLIP4028A - Administer international trading accounts
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

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Assessment Record Sheet

TLIP4028A - Administer international trading accounts

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: